7 Practical Ways of Visitor Management System to Enhance the Visitor Experience

The visitor experience is crucial. VMS makes sure that people remember your hotel and plays a significant role in determining whether a guest will stay with you again. You don’t even need to free up a sizable amount or relocate mountains. The good news is that there are a number of highly efficient techniques to improve your guests’ perception of your hotel. The only thing that needs to be done is to build on the current service you have and make a few tiny, creative tweaks.

Why is the visitor experience so crucial?

The visitor’s experience is of utmost importance. It is the main factor in determining whether a visitor would return or not. An experience begins with a visitor’s first contact with your hotel. Many people believe that only the hotel stay itself needs to be excellent (which it does), but other stages of the customer journey are equally important.

The experiences of the visitors can be divided into three categories: prior to, during, and following the stay. Everything you may do before to the guest checking in is referred to as before, or pre-arrival. What you can do when the visitor is staying with you is during the second group. The following group deals with what you can do after the visitor has left (and how to get them to come back again).

Prior: Having an impact on the experience before arrival

1. Pre-arrival Contact

Customers can contact your hotel in a variety of methods in the current world. They can get in touch with you via your social media pages, your website, your live chat feature or chatbot, by sending you an email, or the most traditional method is by giving you a call.

Consistency and punctuality are the finest ways to enhance the initial point of contact. For a great guest experience, each channel needs to be watched carefully. All channels should be addressed with a helpful and consistent tone of voice, and responses should be given promptly.

2. Excellent Website Usability

To create a positive guest experience, the booking procedure must be simple. This means that your website needs to be simple to use, up to date, and quick to load. It ought should operate without issues on a mobile device as well. Mobile accounted for a sizable portion of eCommerce’s growth as a digital sector in 2021. In fact, according to eMarketer, smartphones accounted for nearly 73 percent of all eCommerce purchases in 2021.

Both your desktop and mobile websites must function flawlessly in order for your guests’ online booking experience to be seamless and enjoyable.

3. A Personalised Online Experience

Personalized guest experiences are the best. It’s a little detail that the receptionist could arrange quickly or allow for an early check-in. The most important factor is the individual touch.

With personalization, you can adjust your website to your visitors’ demands and guarantee a wonderful user experience with Visitor Management System. Modern technology makes it possible to add personalized touches even before a guest checks in, which is fantastic. Your website can now be as distinctive and personalized as you like. A customized website can best express your brand image and provide you an advantage over rival businesses.

4. Aid with Travel Planning for Your Visitors

Your visitors will study places to visit and things to do in your city prior to their visit. Send them proactive emails with travel suggestions, blogs with insider information, and local guides. Giving guests insider information is a great way to establish a solid rapport.

Prior to their arrival, you can provide them with information that will assist them learn more about the area and your hotel. A wonderful method to add culture and flair to your service is to include the history of your hotel. Additionally, you can specify extra services that your hotel can assist in arranging. This is a wonderful moment and place to indicate whether your hotel has a spa or a fitness center.

5. Surprise and delight visitors

Nothing is more enjoyable than coming across something enchanted that you weren’t expecting. For each of your visitors, provide a fantastic experience. It’s not always about the great gestures in this situation. For a guest to have a wonderful guest experience, small gestures can mean the world.

Look for chances to surprise and excite your clients. This could be a haphazard action in your hotel business. Place a small piece of chocolate on each guest’s pillowcase, if you have the money to do so. Supporting a local chocolatier in the area might be appropriate here. In the trip itinerary you sent them before they checked in, include an excursion to see this local business owner. Also, leave a note next to the chocolate detailing the history of the local artisan. They’ll feel as though they already know something about the city, which will excite them.

If you are aware that a guest is commemorating a birthday, ask your pastry chef to write a personal message on their cake. Never let an idea go to waste; no concept is too tiny to be remarkable or to improve the experience of visitors.

6. Focus on Customer Service & Team Training

To ensure a positive client experience, it’s critical that your entire crew be properly trained. For the guest experience to be consistent, every team member must be on the same page.

Unfortunately, a guest’s impression can be ruined in a matter of seconds. One small error or misunderstanding is all it takes to give visitors a bad impression. This is not always the case, of course. Visitors can overlook some problems and are forgiving. The best course of action is to regularly train your personnel and to have a visitor management system on site so they can intervene if something goes wrong. The key to a great guest experience is providing excellent customer service.

7. Reward recurring visitors.

You ought to honor returning customers who have grown to love your company. For visitors that make multiple reservations with you throughout the year, you can provide discounted charges or rates. For frequent visitors, your hotel may offer extra perks. These can include giving them a free massage each time they make a reservation with you, giving them early access to the gym, providing them with more regular room service, or letting them accompany you for free on a day trip that the hotel has planned for its customers.

They don’t have to be elaborate motions either. A thoughtful gesture would be to leave a bouquet of flowers or a bottle of wine in their room for their first night with you. Best Visitor Management System in India.